As part of our ongoing efforts to enhance the way we do business with our suppliers, we have partnered with Tungsten e-Invoice Network to provide you a simpler way to submit invoices.
By joining Tungsten e-Invoice Network, you will experience greater efficiencies from BMI Group’s Accounts Payable Department.
This initiative is key to our strategy moving forward and we are confident you will see significant benefits to your business.
The Tungsten e-Invoice Network Integrated Invoice Solution is recommended for users who send a high volume of invoices.
The Tungsten e-Invoice Network Web Form Invoice Solution is recommended for users who send a low volume of invoices.
Who is Tungsten Automation?
Tungsten Automation has been at the forefront of digital workflow transformation for nearly four decades. Today, we proudly stand as the trusted global leader in intelligent workflow automation, providing businesses with robust solutions to automate their most data-intensive business workflows. Whether it’s optimizing business processes, enhancing AP and invoice workflows, or elevating document automation and security, our robust portfolio of solutions are tailored to streamline business-critical processes, propelling business forward in the digital age.
How does e-invoicing work?
The Tungsten Automation e-invoicing platform enables suppliers to send any format of invoice data directly from their accounting systems, enter the data online and submit the invoice online in the portal. Additionally the Invoice Status Service* enables the suppliers to follow their invoices through the main processing steps from reception to payment. *In some countries availability of the Invoice Status Service may be deferred compared to e-invoicing service.
Is invoicing via Tungsten Automation's e-invoicing platform a requirement for doing business with BMI?
BMI is actively phasing out the processing of paper and pdf invoices to take advantage of the benefits that electronic invoicing provides to our business and our suppliers.
What costs are associated with enrolling on the the Tungsten Automation e-invoicing platform?
The Tungsten Automation e-invoicing platform offers two types of invoice delivery; an Integrated Solution and a Web Form solution.
The Integrated Solution enables suppliers to send their invoice data in any format directly to our accounting system. This integrates your current billing system into the Tungsten Automation e-invoicing platform so that data is transferred without manual intervention; this solution has an annual membership fee plus a transaction fee if you exceed the number of free invoices which this solution offers.
The Web Form solution allows you to manually enter data into the Tungsten Automation e-invoicing platform secure online form. If you choose to use the web form solution you are not required to pay a set-up or joining fee to start using this service. You will receive a number of free transactions; if your invoicing requirement exceeds the free transactions, you will be able to purchase more. You can check current fees here.
What are the benefits of using the Tungsten Automation e-invoicing platform?
Secure and Guaranteed Invoice Delivery – Eliminate the risks of postal delays or lost paperwork with guaranteed digital receipt within hours.
Invoice Status Service – Gain total visibility with real-time tracking from the moment of delivery through to final payment.*
Reduced Processing Time – Accelerate your payment cycles by getting your invoices into our system faster, allowing processing to begin immediately.
Invoice Validation – Enjoy peace of mind knowing your invoices are automatically checked for legal compliance and data accuracy, preventing delays caused by missing information.
Any-to-any Data Formatting – Simplify your workflow by using your existing ERP output; the system handles all transformations without requiring you to install new software or hardware.
Enhanced Transparency and Cash Flow – Optimize your financial planning with 24/7 access to detailed reporting and real-time status updates.
VAT Compliant – Ensure effortless compliance with local electronic invoicing regulations globally, no matter where you or your customers are located.
*In some countries, availability of the Invoice Status Service may be deferred compared to the e-invoicing service.
Do I need to install additional hardware or software?
The Tungsten Automation e-invoicing platform is web-based, therefore all you require to access the e-invoicing platform is a browser and internet access.
Will e-invoicing be a requirement for new tenders and new suppliers?
BMI has partnered with Tungsten Automation to receive your invoices electronically via their e-invoicing platform and request that suppliers register as we will be phasing out the processing of pdf invoices.
Will I need to use this service if my account is paid on time?
Your use of the Tungsten Automation e-invoicing platform will ensure that we continue to pay you on time, and in addition, increase visibility over the invoice life cycle*.
*In some countries availability of the Invoice Status Service may be deferred compared to e-invoicing service.
What happens if I continue to send pdf invoices?
BMI would like to take advantage of the benefits that electronic invoicing provides to our business and to our suppliers and therefore this is the preferred invoicing method.
Once you start sending invoices through Tungsten Automation e-invoicing platform you will need to discontinue sending pdf copies.
What does the membership fee for the Integrated Solution cover?
The membership fee covers the cost for setting you up on the Tungsten Automation e-invoicing platform and the general costs of maintaining the network. The membership fee is an annual cost regardless of the number of customers that you invoice via the network and it includes a number of free transactions.
Why doesn't BMI pay the fees?
BMI and suppliers pay a fee to use the Tungsten Automation e-invoicing platform as we will both benefit from the service. Moving to electronic invoicing will create savings for suppliers by streamlining your processes and reducing your effort in chasing for invoice payment or resolving difficulties with invoices.
Will BMI make payments using Tungsten Automation e-invoicing platform?
Tungsten Automation e-invoicing platform is not a payment platform. BMI will continue to pay suppliers using the current payment method.
Do I need to enter into an agreement with Tungsten Automation?
Yes, regardless of the solution you choose, you will be required to accept the terms and conditions of the Tungsten Automation e-invoicing platform.
Does this electronic invoicing requirement apply across BMI?
The implementation of e-invoicing will be managed on behalf of BMI by Tungsten Automation who will also represent the first point of contact for queries.
Assistance for the Tungsten Automation e-invoicing platform can be reached at the Tungsten Help Desk [Insert Help Desk Link].
What if I don't have a system capable of creating electronic invoices?
The Tungsten Automation e-invoicing platform can handle many types of data input, therefore please contact them in order to get assistance in finding the best solution for your business also considering the capabilities of your system.
If you raise invoices manually (Word, Excel etc.) you can access the Tungsten’s e-invoicing platform via the secure web site and create invoices online using the Web Form. No software installation is required; all you need is an internet connection and standard browser.
How is the switch from pdf to e-invoicing managed?
Once you are set-up and ready to transact via the network, the Tungsten Automation e-invoicing platform will send you an alert to notify you that you are ready to submit invoices to our accounts payable department.
Can I send electronic invoices using Tungsten Automation e-invoicing platform to all of my customers?
The Tungsten Automation e-invoicing platform allows you to send electronic invoices to any other customers that are using the network once you have enrolled.
Can I send transactions for more than one customer in one file?
For the Integrated Solution, the Tungsten Automation e-invoicing platform can accept data files in any format covering as many customers as you require. The Tungsten Automation e-invoicing platform will agree how each customer is identified in your data file and will then deliver each transaction to the correct customer.
My organisation is planning to change its invoicing software soon, should I wait before subscribing?
The Tungsten Automation e-invoicing platform accepts any incoming data format therefore you should join the network as soon as possible. You can simply advise Tungsten of the changes when you are ready to use your new software. They will make the necessary changes without interruption of invoice delivery.
Can Tungsten Automation e-invoicing platform offer assistance in multiple languages?
Yes. The Tungsten Automation e-invoicing platform provides Sales, Implementation and Support services in English, French, German, Dutch, Spanish, Italian, Polish and Portuguese.
Is there further information available on the Tungsten Automation e-invoicing platform service?
Yes, please visit https://www.tungstenautomation.com/products/einvoice-network
You have unique challenges and requirements. Arrange a call to find out how we can help automate your specific processes.